Advanced Inventory Control & Reporting

Inventory control is the discipline of keeping the stock a system says you have matched to the stock physically on the shelf — and knowing, in real time, exactly what is available to sell. In fulfillment it is the difference between a storefront that shows accurate availability and one that oversells, between a clean month-end count and a reconciliation nobody trusts. Jay Group runs inventory control on Manhattan Associates WMS, with lot tracking, expiration management, serialization, and cycle counting underneath, and surfaces it all through a real-time client portal. The goal is simple: your recorded inventory and your real inventory stay the same number.

Why Inventory Control Matters

Inventory is usually a brand’s largest current asset, and inaccurate inventory quietly taxes the whole operation. When counts drift, you oversell and cancel orders, or you over-order safety stock to feel safe and tie up cash. You expedite freight to cover shortages that were never real. For regulated products the stakes climb: a missed expiration date or a broken lot record is not just a cost, it is a recall and a compliance exposure. Strong inventory control removes that drag — it lets you promise availability you can actually deliver, hold less buffer stock, and see problems while they are still small.

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What Sets Jay Group's Inventory Control Apart

The phrase "real-time inventory" is easy to print and hard to run. Jay Group's inventory control is enforced by an enterprise WMS and specific operating practices, not by a dashboard bolted onto a basic system — and it is what underpins a 99.9% order accuracy rate.

Real-time inventory tracking that matches the shelf

Jay Group holds inventory accurate through perpetual tracking and regular cycle counting inside Manhattan WMS, rather than relying on periodic full physical counts to catch drift after the fact. Accuracy is maintained continuously, so the number your storefront shows is the number on the shelf — and it is a direct input to shipping the right item, in the right quantity, 99.9% of the time.

Lot, batch, expiration, and serial control

For supplements, beauty, food, and medical products, Jay Group tracks by lot and batch, manages expiration dates on a FIFO/FEFO basis, and supports serialization — so the right units ship in the right order and short-dated stock never slips out. Those controls live in the system of record inside FDA-registered, cGMP-aligned, ISO 27001-certified, DEA-registered, and PCI-certified facilities.

Reporting you can actually act on

Advanced reporting turns inventory data into decisions: on-hand and available-to-sell by SKU and location, receipts and adjustments, aging and expiration exposure, and order status. Brands see it through the client portal in real time instead of requesting a spreadsheet and waiting for a reply.

Synced to every channel by an in-house dev team

Inventory control only pays off if every sales channel sees the same truth. Jay Group's 50+ native integrations push inventory levels back to your store, marketplaces, and ERP, and an in-house development team builds custom connections — including retailer EDI — when a system falls outside that set. That is what prevents the classic failure of selling the same unit twice on two different platforms.

What's Included in Jay Group Inventory Control

Jay Group’s inventory control covers accurate receiving and putaway, perpetual inventory tracking, ongoing cycle counts, lot and batch control, expiration-date and FIFO/FEFO management, serialization, returns disposition back into available stock, and reporting across on-hand, available, aging, and movement. Because inventory lives across four facilities on one Manhattan WMS platform, the picture is consistent whether your product sits in Pennsylvania, Nevada, or Texas.

Manhattan WMS (Enterprise Execution)

Jay Group operates on Manhattan Associates WMS, an enterprise warehouse management platform used by global supply chains. It supports high-volume operations and dependable execution.

Inventory Control Across an Owned, Family-Run Operation

The controls are only as reliable as the operation running them. Jay Group owns and operates all four of its fulfillment centers — Lancaster, PA (headquarters), Mountville, PA, Reno, NV, and Houston, TX — rather than routing your inventory through an asset-light network of third-party sites it does not control, so one operator is accountable for every count. With stock positioned across the East, West, and Central U.S., brands reach more than 90% of the country within two days, and the warehouses run seven days a week, which keeps receiving and order flow moving over weekends. The facilities are operated with sustainability in mind, powered by renewable energy and energy-efficient systems. Jay Group is a third-generation, family-owned company founded in 1965 and named to the Inc. 5000, and every client gets a dedicated account manager who owns the relationship and the numbers.

Manhattan WMS FAQ

How does Jay Group keep inventory accurate?

Through perpetual inventory tracking and regular cycle counting inside Manhattan WMS, so recorded stock stays matched to physical stock instead of drifting until the next full count — supporting a 99.9% order accuracy rate.

Do I get real-time inventory visibility?

Yes. Jay Group’s client portal shows on-hand and available-to-sell inventory, movement, and order status in real time, and integrations sync those levels to your other systems.

Can Jay Group manage lot tracking and expiration dates?

Yes. Jay Group tracks by lot and batch, manages expiration on a FIFO/FEFO basis, and supports serialization inside FDA-registered, cGMP-aligned facilities.

What inventory reporting is available?

On-hand and available-to-sell by SKU and location, receipts and adjustments, aging and expiration exposure, and order status — all viewable through the client portal, with a dedicated account manager to help you act on it.

Dual Coast US-based 3PL Fulfillment Centers

Jay Group is a third-generation family-owned and operated business, and we are proud to be listed on the Inc. 5000 as one of the fastest-growing private companies. With bi-coastal operations in Pennsylvania (Lancaster/Mountville) and Nevada (Reno), our fulfillment centers are built to help your brand scale—whether you’re shipping B2B, DTC, selling on marketplaces like Amazon and Walmart, or need subscription and kitting services
Jay Group is strategically positioned on the East and West coast to offer a full range of third-party logistics that includes warehousing, omnichannel fulfillment, packaging, and the added value of faster delivery times.

Strategic fulfillment locations near major transportation corridors help reduce transit times and shipping costs, a principle supported by U.S. freight and transportation data published by the Bureau of Transportation Statistics.

Lancaster, PA (HQ)

700 Indian Springs Dr, Lancaster, PA 17601

250K sq ft · 7-day fulfillment · ISO/IEC 27001

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Fulfillment decisions shouldn’t be based on assumptions. Let’s talk through your challenges & have a straightforward conversation about whether Jay Group is the right fit for your business right now – no pressure, just clarity.