Inventory Management

Flexible Fulfillment That Keeps You Competitive

Inventory management is the discipline of knowing exactly what stock you own, where it sits, and when to move it — receiving product accurately, tracking every unit in real time, and turning it fast enough to protect your cash. Jay Group provides 3PL inventory management for consumer brands from facilities we own and operate ourselves, so the counts behind your storefront come from the official source of record, not a number brokered through a network we don’t control. For a growing brand, accurate inventory is the difference between selling what you have and apologizing for what you don’t.

Why Inventory Management Matters

Inventory is usually one of the largest assets on your balance sheet, and every dollar tied up in it is a dollar you can’t spend growing. That’s why inventory turns matter: they tell you how long it takes to recover the money you invested in stock. Turn your inventory twice a year and it takes six months to get those dollars back; turn it four times and you recover them in 90 days. The best public retailers turn stock every 30 to 60 days. Carrying costs run from 12% to as high as 25% of net sales, so inventory that sits too long quietly bleeds margin — while inventory you can’t see leads to overselling, backorders, and canceled orders you paid to acquire. Good inventory management sits on both sides of that equation: enough accuracy to never oversell, and enough insight to keep stock moving.

What's Included in Our Inventory Management

3PL inventory management at Jay Group covers the full life of a unit, from dock to doorstep:

Accurate receiving and put-away, with incoming purchase orders entered against expected stock
Real-time inventory counts and available-to-sell across every sales channel
Lot, batch, serial, and expiration-date tracking with FIFO/LIFO/FEFO rotation
Cycle counting and ongoing reconciliation so counts stay right between physical inventories
Reorder-level alerts and demand forecasting to keep fast movers in stock
One inventory pool feeding DTC, wholesale/B2B, and subscription orders
Reporting on turns, fill rate, returns, and cancellations through the portal

Services can be used on their own or combined, and the operation is tuned to your SKUs and channels rather than forced into a template.

Inventory Management at Jay Group

Jay Group runs inventory management as one connected system of record. Your stock sits in a single accurate pool across facilities we own and operate — Lancaster and Mountville, Pennsylvania in the East; Reno, Nevada in the West; and Houston, Texas on the Gulf — more than 750,000 square feet that put over 90% of the U.S. within two-day ground. Every unit is received, counted, and shipped seven days a week, and every movement is captured the moment it happens.

Real-time inventory visibility through the Client Access Portal

You manage your inventory through our Business Intelligence Client Access Portal, a secure dashboard you reach from any internet connection worldwide, including mobile. From it you handle inventory, orders, backorders, receiving, inventory reorder levels, shipments, shipping history, and sales reports — all in real time. You can enter incoming inventory purchase orders, edit or cancel pending orders, and watch key KPIs update live. Powered by Qlik, the portal reports data from the official source, so what you see is what's on the shelf, not last night's snapshot.

Inventory control built for regulated and dated products

Not every unit is interchangeable, and our inventory management treats them that way. We track by lot, batch, serial, and expiration date, and rotate stock by FIFO, LIFO, or FEFO so the right units ship first and nothing expires on the shelf. That control matters most for the categories we specialize in — every Jay Group facility is FDA-registered and cGMP compliant, ISO 27001 certified, and DEA-registered — and it extends to regulated goods most 3PLs won't touch, including hazmat classes 2, 3, and 9.

The Technology Behind Inventory Management

Jay Group runs inventory management on software we built and enterprise systems we trust. Underneath the floor runs Manhattan Associates WMS, a longtime Leader in the Gartner Magic Quadrant for Warehouse Management Systems, giving real-time visibility into picking, packing, put-away, replenishment, and daily storage levels through barcoding and location tracking. On top of it sits our proprietary order management system and the real-time Client Access Portal, plus AI-powered demand forecasting and 50-plus integrations to the platforms you already sell on. For teams that want to pull inventory data straight into their own systems, we offer a real-time API that returns live inventory counts and processes inventory-receipt information. And because we own the buildings, storage is billed by the cubic foot you actually use rather than a blunt pallet fee — one more place where accurate inventory data lowers your cost instead of hiding it.

Manhattan WMS (Enterprise Execution)

Jay Group operates on Manhattan Associates WMS, an enterprise warehouse management platform used by global supply chains. It supports high-volume operations and dependable execution.

Facilities we own & operate across the East, West & Central U.S.

We are not an asset-light platform brokering your inventory to a network we don’t control. We own and run four facilities — Lancaster and Mountville, Pennsylvania in the East; Reno, Nevada in the West; and Houston, Texas in the Central/Gulf region — more than 750,000 square feet reaching over 90% of the U.S. within two days. For a wholesale program that means product positioned close to your retail buyers and their distribution centers, on floors we actually staff.

Lancaster, PA (HQ)

700 Indian Springs Dr, Lancaster, PA 17601

250K sq ft · 7-day fulfillment · ISO/IEC 27001

Mountville, PA

3750 Hempland Rd, Mountville, PA 17554

140K sq ft · FDA-registered · ISO/IEC 27001

Houston, TX

7677 Pinemont Dr, Houston, TX

250K sq ft · 7-day fulfillment · South & Central U.S.

Reno, NV

1381 Capital Blvd #200, Reno, NV 89502

130 K sq ft · FDA-registered · ISO/IEC 27001

Scale Your 3PL Fulfillment without Compromise

Meet with Scott Chamberlain - Senior Director Sales & Marketing at Jay Group

Talk to an Expert

Why Jay Group for Inventory Management

Most brands are told to choose between a tech-forward platform and a hands-on operator. Jay Group is both — an AI-powered system of record running in warehouses we own and operate, staffed by people who stay. That combination is why we hold 99.9% order accuracy, which starts with inventory counts you can trust. When your fill rate and someone’s quarterly return are in tension, there’s no tension here: family-owned and woman-led since 1965, we answer to clients, not outside investors. Ask any potential partner two questions — do you operate the building my product sits in, and does the inventory number you show me come from the official source of record. Our answers have held for 60-plus years.

Industries We Serve with Inventory Management

Jay Group specializes in the categories where inventory accuracy and compliance matter most — supplements and nutraceuticals, health and beauty, personal care, food and beverage, pet, kids and baby, medical devices, and other regulated and lifestyle brands. If your product needs lot control, expiration tracking, FDA-registered handling, or hazmat capability, our inventory management is built for it.

Vitamins & Minerals

Supplement fulfillment

Beauty

Personal Care

Feminine Hygiene

Medical device

3PL Warehousing FAQ

What is inventory management?

Inventory management is the process of receiving, tracking, storing, and rotating a brand’s stock so counts stay accurate, product doesn’t expire, and cash isn’t tied up longer than it needs to be. With a 3PL like Jay Group, it’s handled in warehouses that store, count, and ship your product for you.

How does inventory management work at Jay Group?

Your stock is received and tracked in facilities we own and operate, with every unit counted by lot, batch, serial, and expiration date. You see live inventory, reorder levels, and receiving through the Client Access Portal, and orders across every channel draw from one accurate pool.

Can Jay Group track inventory by lot and expiration date?

Yes. We track by lot, batch, serial, and expiration and rotate stock using FIFO, LIFO, or FEFO — the control regulated, dated, and perishable products require.

How does Jay Group keep inventory counts accurate?

Counts are captured in real time as product is received, picked, and shipped through our WMS, and kept honest with ongoing cycle counting and reconciliation — which is how we sustain 99.9% order accuracy.

Contact Us

Fulfillment decisions shouldn’t be based on assumptions. Let’s talk through your challenges & have a straightforward conversation about whether Jay Group is the right fit for your business right now – no pressure, just clarity.